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Streamlining your operations with a Hospital Management System?

Covid-19 has left the healthcare industry shaken and disclosed the potholes in the system. It took us a pandemic to understand the need for automation in the healthcare industry, including the hospitals and medical facilities. Let’s cover some topics about the hospital management system.

Hospital management systems emerged long back in the 1960s, but still, we lack proper systems & strategies. In this period of touch-me-not, an automated and faster management system has become necessary for healthcare providers.

So let’s see what precisely a hospital manaagement system is? 

A hospital management system is a computer-based system or software which automates the process of data management.

This HMS software manages the data from different departments of hospitals, including:

  • Clinical data of patients
  • Financial data, including bills and payments
  • Laboratory data
  • Radiology data
  • In-patient and Out-patient
  • Data regarding Operation theatres
  • Hospital Inventory
  • Pharmacy data

And all different departments of the hospital.

Let’s see some features of a hospital management system that helps ease the process of data management.

Section of Doctors data:

The doctor’s data includes all the information regarding the doctors in the hospital or the medical facility.

It includes the data about doctors such as:

  • Names of doctors
  • Schedule of doctors
  • Emergency contact information of doctors.

Access is available to both the administration and the doctors. Using this, doctors can quickly check their schedules and the schedules of other doctors too. The doctors can easily edit their schedules and manage their appointments.

This section also includes the availability of medicines that the doctor might prescribe or relevant to their area of expertise. It also provides information about alternative medications that can be used in case of shortage or emergency.

This helps in dealing with patient appointments as they can be scheduled according to the doctor’s schedule. The Hospital management system streamlines the process of doctor-patient interaction and relationship.

Section for patient’s information:

The section of patient’s information includes:

  • The registration of new patients,
  • Appointments of existing patients,
  • Clinical data of patients,
  • The identity proof of patients, etc.

This prevents false identity issues and frauds related to it.

Section of hospital operation:

This section includes real-time and updated data. This section encompasses the data regarding:

  • Availability of rooms/beds
  • Availability of ICU’s
  • A detailed schedule of operation theatres and their vacant slots

It is updated in real-time when a patient is discharged or admitted to the hospital. It helps in adjusting the patients and making a place for new ones and emergency cases.

The medical staff section:

This section includes information regarding the medical staff such as:

  • Nurses,
  • Ward boys,
  • Technicians, etc.

It includes:

  • Their names,
  • Timings,
  • Allotted wards and patients,
  • And the instruction is given regarding patients to this staff.

Inventory control:

This section encompasses the information regarding the stock of supplies such as:

  • Medical and surgical instruments,
  • Medications in pharmacy,
  • Laboratory supplies such as needles, syringes, vacutainers, etc. used in the laboratory for testing,
  • stationary stuff, etc.

This information helps in controlling the wastage of supplies.

Billing and Payments:

This billing section in HMS is wholly automated and sums up all the expenses of the patient, including:

  • The charges of bed or room,
  • Medications,
  • Laboratory testing,
  • Radiology testing,
  • Consultation charges, etc.

This automated system helps in managing the payments in a highly efficient way.

Laboratory and Radiology section: 

This can be either merged or separately managed. This section includes patient’s information concerning the lab and radiology testing and their reports. This section is also updated in real-time to better and efficiently coordinate departments such as billing, patient information, etc.

The statistical and analytical reports section:

The complete data in the hospital management system is integrated and analyzed for generating reports. This section helps in creating a statistical database for the reference of administration.

Using the data generated from this section helps manage and control the facility’s expenses and eliminate unnecessary expenditure.

The telehealth section:

A web-based hospital management system supports an integrated telehealthcare feature that enables online services for patient care.

The online services can include online appointments, getting suggestions from physicians for their medical condition at the comfort of their home.

Secure management:

The hospital management system offers reliable and secured management protected with secure login credentials, including passwords that can be changed from time to time, making it more secure.


The hospital management system bridges the gap between the hospital and patient, offering quick access to essential information at the tip of their fingers. It reduces manual efforts and human errors in the process.

As we have discussed some points related to the hospital management system, I hope these points will be helpful for every healthcare organization.